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EXECUTIVE COMMITTEE

EXECUTIVE COMMITEE (EC)

Composition: The E.C. shall comprise ;

i) The principal as member Secretary Ex-Officio.

ii) The nominees of the Government Regional Director including the ChaiRman.

iii) One senior most teacher of the college to be nominated by the principal on rotation, preferably from different of professor.

iv) One nominee of Sambalpur university not below the rank of professor.

v) One nominee of the U.G.C

Term: Each nominated member shall have a term of two years. A member may also be nominated for a subsequent term of two years. In case of nomination under (ii) above the principal is to be consulted. Or, three members be nominated from among a panel of seven names submitted by the principal. In case of nomination made under (iii)above the members shall continue to be the members of E.C. for two consecutive years or till such date as they continue to be members of the staff of the college,which ever is earlier.

Powers: The EC shall be the principal body of the college and shall make all policy decisions and shall have the following powers.

i) To manage and administer the revenues and properties of the college.

ii) To create teaching and other academic posts. Determine their number eligibility criteria as per the norms of the U.G.C and fix their emoluments in consultation with the F.C.

iii) TO create all posts. Other than academic. to decide their terms and conditions and to make appointments to such posts.

iv) To approve the fees (not stipulated by the government like the tuition fee) and other sessional charges payable by the students of college as prescribed by The F.C.

v) To institute scholarships.Fellowship , Awards. Prizes etc

vi) To appoint committees as may be necessary from time to time for different purposes.

vii) To appoint Auditors for the ensuing years.

viii) To approve new programmes of study leading to Degrees and lot Diploma including Self-Financing Courses.

ix) To open an account in the name of the College in one or more scheduled Banks and to lay down procedures for operation of the Account.

x) To issue appeals for funds and to receive Grants, Donations, Contributions etc. for carrying out development work of the college.

xi) To raise a corpus through Donations for the purpose of instituting. Fellowship, Scholarships, and Awards etc. to deserving students and teachers and endowments for such purposes as may be suggested by the AC.

xii) To make provisions for building, premises, furniture, furnishing, equipment, appliances and gadgets and other facilities required for the college.

xiii) To maintaina Fund under separate Head, as decided by the Principal to which shall be credited: a) Grants provided by the Central/State Government. b) Fees and other Charges received by the college. c) Grants, Gifts, Donations received by the college. d) Money received from any other source from time to time as may be decided by the Principal with the approval of the FC and/or EC.

xiv)To maintain accounts and other relevant records and to prepare Annual Statement of Accounts including the balance sheet for the previous final year.

xv) To approve the mode of conduct of Examinations including the Entrance Tests for admission to various courses and programmes and to approve and publish the results for award of Degrees and Diplomas.

xvi) To establish and to approve proposals for management and maintenance of Hotels of the college.

xvii) To approve the rates of the remuneration, honourarism, T.A./C.A./D.A. and of incidental expenses related to examination, moderation, tabulation and for such persons as appointed for the purpose of examination as recommended by the FC and XC.

xviii) To perform such other acts or to make such decisions as may be necessary for the smooth and effective management of the college.

Meeting of the Executive Committee:

i)The EC shall ordinarily meet at least thrice a year. The secretary shall convene the meeting with no less than fifteen clear days notice and shall submit the proceedings of the meetings to the Chairman soon after the meeting. However, extra ordinary meeting can be convenced in consultation with the chairman as and when necessary.

ii) Five members shall form the quorum for a meeting of EC.

iii) In case of need for votin, each member of the EC shall have one vote. The decisions at the meeting of the EC shall be made by simple majority of votes. In case of a tie the Chairman shall have a casting vote.

iv) No motion or resolution shall be moved in the meeting which does not certain to the agenda.

v) Every meeting of the EC shall be presided over by the chairman and in his her absence by a member choosen by the members present from among themselves.

vi) Decisions may be made by the EC through circulation of the appropriate resolution (s) among the menbers. Such decisions shall be deemed to have passed provided that at least five members of the EC record their views in affairmatives.

vii) If a member of the EC fails to attend three consecutive meetings without leave of absence, he/she shall crease to be a member of the EC.

Deligation of Powers: The EC by aresolation may deligate to the chairman, Principal or any other member of the sub-committees or adhoc committees with of its powers as it may deem fit, subject to the condition that such action taken by the chairman or the Principal or the member(s) concerned of the committee/sub-committee/ adhoc committee in the excercise of power(s) so delegated, shall be reproted at the next meeting of the EC. In case of need, Deligation of its powers may be made through Circulation of a resolution among the members of the EC, and such decisions shall be deemed to have passed in ameeting of EC provided that al least five of the members record their views in affairmative.

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